What are business expense categories

Start the income-expenditure calculation

Video income and expenses calculation: you will learn how to create a new input-expenditure invoice, adapt the chart of accounts and categories, set a budget, make postings and receive the formatted printout.

Create a new file based on an existing template in the program

Proceed like this:

  1. Off menu file, the command New To run
  2. Region (nation), Language, category and Business categorySelect (corporate, non-profit, freelancer ...)
  3. From the list of Online models choose the template that best suits your needs
  4. The button Create actuate.

in The Field Search the program displays the templates that contain the entered keyword by entering a keyword.

It is also possible to start from an empty file using the option Create a new blank file is activated. To make it easier to get started and to avoid grouping errors, we always recommend starting with an existing template.

For more information on creating a new file, see our Create New File website.

Enter accounting master data

The personal details are via the menu fileEnter the command properties (master data) and then save the Banana accounting file with the desired name.

save file

With the command Save as (menu file) the file can be saved and given its own name. The typical save dialog of your own operating system appears.

  • It is advisable to use the name of the client followed by the accounting year (e.g. "Company Sample 2018.ac2") in order to distinguish the file from other accounting files.
  • An unlimited number of bookkeeping can thus be carried out; each with their own name
  • When saving, the path and medium can be selected (e.g. as suggested by the program, the documents folder on the hard drive, a USB stick or a cloud).
    If you plan to save PDF documents related to the accounting file, it is advisable to create a separate folder for each accounting year in which all files can be saved together.

Personalize the Accounts table

In the table Accounts the asset accounts can be adjusted according to personal needs. The following is possible:

  • Change account numbers
  • Change description
  • Opening balances in the column opening enter.

The opening balances of the liability accounts must be entered with a preceding minus sign (-).
This operation is only necessary when using Banana Accounting for the first time. If, on the other hand, a new year is created with the program (menu Actions, Command Create new year), the opening balances are updated automatically.

Personalize the Categories table

In the Categories table, the categories for income (profit / income) and expenditure (expenditure / costs) can be adapted to personal needs.
The numbers and the description of the categories can be changed.
In order to be able to determine the operating result for the financial year, the categories must not have an opening balance at the beginning of the year.

Postings table

Daily income and expenses are recorded in the Transactions table. The account to which the movement took place and the category to which the expenditure or income is assigned is specified.

In the corresponding columns:

  • The dateenter.
  • The Document numberthat was issued manually to the paper document. This allows documents to be found easily if necessary after the operation has been recorded in the accounting.
  • The descriptionenter.
  • In the columnrevenueenter the amount that will be taken.
  • In the column expenditureenter the amount that will be spent.
  • In the column accountEnter one of the asset accounts shown in the table Accounts is available (e.g. bank)
  • In the column categoryEnter a category of income or expenditure, which is shown in the table Categories is available.

Fast data collection

Use the following function to book as quickly as possible:

Bookings with VAT

Proceed as follows to post with VAT:

  • Off menu file, by command New a file of the type Income-expenditure invoice with VAT / sales tax choose.
  • A file template of the type Income-expenditure invoice with VAT / sales tax choose.
    For bookings with VAT, please see our bookings guide.

Batch bookings

Batch bookings are bookings that affect debits and / or credits on several accounts (e.g. if different bills are paid via the bank) and must be recorded on several lines as follows:

  • On the first line, the total amount of income or expenses and the account concerned, on which the incoming or outgoing payment was made, is to be posted.
  • Enter the amount of income or expenditure in each subsequent line and in the column category enter the category of income or expense. Each amount must be entered individually on one line. If all individual income and expenditure are recorded, there should be no differences.

Bank statements

Thanks to the account statement, you get a complete list of accounting movements that affect one or more accounts, cost centers, segments and groups.

  • To create a bank statement, click with the left mouse button on a cell with the desired account number, whereupon in the top right corner of the cell a blue icon appears and then click on it.
  • To create multiple bank statements, is the command Account / category statements from the Reports menu.
  • To update the bank statements (as a result of changes in the table Bookings), click on the blue symbol with two arrows, which form a circle and are located at the top right of the screen.

Category extracts

Thanks to the category extract, you can obtain a complete list of accounting movements that affect a single category or several categories.

  • To create a category extract, click with the left mouse button on a cell with the desired category number, whereupon in the top right corner of the cell a blue icon appears and then click on it.
  • To create multiple category extracts, is the command Account / category statements from the Reports menu.
  • To update the category extracts (as a result of changes in the table Bookings), click on the blue symbol with two arrows, which form a circle and are located at the top right of the screen.

Account statements by period

To display the account statements with the balances of a certain period, is from the menu Reportsthe command Bank statements and select the 'Specific Period' option in the 'Period' tab and enter the desired 'Start Date' and 'End Date'.

For more information, please refer to our Period website.

to print bank statements

To a single one statement of account to print, the extract from any table (Accounts or Bookings) can be called up and via the menu file the command Print are executed.

To print several account statements at the same time from the menu Reports the command Bank statements and in the 'Accounts' tab activate the accounts for which bank statements are to be printed.

For more information, please refer to our Account Statements website.

Formatted printout

To the Formatted printout or the Formatted printout view by group, from menu Reportsthe command Formatted printout or the Formatted printout according to groups To run. Formatted printouts can also be created for a period.

Archive data in PDF format

After completing the accounting at the end of the year, control and revision, all accounting data can be accessed via the menu file archived using the Create PDF Dossier command.

The budget

In order to have the financial situation of the company under control, one can budget the expenses and estimate the income before the beginning of an accounting year.

The budget can be created in two different ways:

  1. In the table Categories, Column budget the amount of the annual budgets detected.
    In this case, when the command is executed Formatted printout according to groups from menu Reports, the 'Budget' column contains the budget values ‚Äč‚Äčthat relate to the whole year.
  2. In the budget table, which can be found via menu Tools, Command Add a new function, is activated:
    This table records all expense and income budgets with postings. When this table is activated, the 'Budget' column of the table becomes Categories automatically deactivated.
    In this way a detailed budgetthat takes into account the possible variations below the year.

For segments or cost and profit centers, please see our instructions.